FAQs for Donors

1. Why is my charity of choice not on the official listing?

Either that charity did not apply for inclusion in the campaign or they were not approved for inclusion. Charities must apply each year to participate during the open application period that runs from December – February. All current charities are notified of the application period along with any non-participating charities that have expressed interest throughout the year. All charities must meet the criteria in the O.C.G.A § 45-20-51 and be approved by the State Personnel Board to participate in the fall campaign. Pledges designated to charities that do not participate in the campaign will be considered “undesignated.”

2. For payroll deduction, how is my pledge deducted from my paycheck?

In accordance with O.C.G.A. § 45-20-53 section B, “Deductions shall be made monthly or to coincide with each pay period as determined by the agency. No deduction shall be made for less than $1.00 per deduction period or for less than $1.00 per designated charitable organization.” Employees of state agencies will have their deduction taken monthly and should choose the State Agency (once monthly) or Monthly (x12) option. This schedule is set according to the payroll processing agency. The university system deductions are determined based on what type of payroll schedule they are on – 10-month, 12-month or biweekly. The 4 options on Payroll Deduction coincide with these 4 payroll types. Employees must also renew their pledge on an annual basis.

3. What happens if I am a state agency employee but I selected an option other than monthly

This is an error that sometimes happens, but the annual pledge amount is honored based on the actual deduction schedule for that type of employee. All employees validate their annual pledge amount through our pledge validation process and the deduction is uploaded based on their employer (state agency or university system). If a state agency employee chooses the “wrong” option, their annual pledge amount is processed according to the set schedule described above. The validated annual amount will be evenly deducted over 12 months in once monthly deductions beginning January.

4. I want my pledge taken out over two paychecks. Can I do that?

Payroll deductions are not customizable due to being processed as a mass upload. If you want more control over your deduction, please consider making a one-time payment by either credit card on the giving portal or check. You must complete the GASCCP paper pledge form when paying by check. Give the completed pledge form and your check to your agency’s GASCCP coordinator.
5. Can I cancel my pledge after the deduction year has already started?
You can cancel your pledge by contacting your local payroll coordinator and getting the deduction deleted. You have control of your pledge and may cancel it for any reason.

6. If I transfer, does my deduction continue?

Possibly. If you transfer within the state agencies that use the PeopleSoft payroll system, then your deduction should continue. If you transfer to a university system or to an affiliated agency, it will not. You can redo your pledge during the campaign season in the fall.

7. What are the administrative costs of the GASCCP?

The Department of Administrative Services – Human Resources Administration (HRA) Division oversees the GASCCP’s administrative costs. These costs include printing and designing campaign materials, HRA personnel, processing and auditing contributions. Because the GASCCP’s overhead is so low compared to other fundraising campaigns, more of every dollar you pledge goes toward helping others.

8. Why should I not give directly to a charitable agency and save the administrative cost?

Giving through the GASCCP provides benefits both to employees and charitable agencies that are not available otherwise. For employees, the convenience of spreading out your payment over the course of the year through your paycheck gives you more freedom to budget for annual giving and incorporate the benefits of the tax-deductible donation.
For charitable agencies, the GASCCP saves them time and money spent processing individual donations and provides them with a continuous stream of funds throughout the deduction year. The GASCCP administrator combines multiple contributions and sends a single payment quarterly. Donations fluctuate during the course of the year for charities, so this provides a reliable stream of funds with which they can plan their services.

9. How does this impact how my pledge is distributed to my chosen charity?

Independent charities receive aggregated payments directly from the GASCCP. For charities that are a member of a federation (i.e. United Way), payments are made to the federation who then distributes the money to the specific charity.

10. Who processes my donations?

America’s Charities, contracted through Department of Administrative Services, processes all funds pledged, including credit card donations, as part of the Georgia State Charitable Contributions Program (GASCCP).

11. What security measures are in place?

Protecting your personal information is critical, and your security is our top priority. America’s Charities is powered by Causecast, which provides state of the art security to prevent any data from being compromised. Critical data is encrypted in storage using the strongest encryption products available today. The lock icon located in your browser indicates that any data transmitted through America’s Charities powered by Causecast servers are secure in transit. There are audited policies in place designed to guarantee that no unauthorized individual gains access to America’s Charities powered by Causecast server resources.

12. How do I give by payroll deduction?

While logged into the giving portal, click “Give” from the navigation menu on the left, then:
• Search for a participating nonprofit by charity name, keyword, the EIN of the Charity which is listed here (this is a hyperlink is not active but it leads to the nonprofit directory) and by postal code, including charities nearest you by postal code and radius.
• When you find a charity you would like to support, click the “Give Now” link located under the charity name to start the pledge process.
• A pop-up box will appear where you can select your preferred payment method. You may make your pledge via recurring payroll deduction, PayPal or credit card. For payroll deductions, the payroll frequency listed is tailored to automatically mirror your pay frequency, e.g. biweekly, monthly. Select payroll deduction and click “Next.”
• Under “Add Donation Amount” enter the amount you would like to pledge (this is the amount that will be deducted each pay period). To receive an acknowledgement from the charity, check “Yes” under “Contact Information.” You may include a short message with your donation, which will be provided to the charity.
• To donate to additional charities, click the “Add to cart” button and your donation to the charity will be saved in your shopping cart. If you are done selecting charities to support, click the “Checkout” button to complete the pledge process.
• A “Checkout Summary” will appear, allowing you to edit your pledges and payment information.
• Once you click the “Submit” button your pledge is complete. Once you have submitted your pledge, you can edit or cancel your pledge by clicking “Give” from the navigation menu and select “Manage Donations.” A list of charities you have pledged to will display. Click “Edit” or “Cancel” next to the donation you would like to modify.
Click here (this is a hyperlink is not active but it leads to giving instructions) for more instructions on how to give.

13. How do I make a pledge?

Please click here (this is a hyperlink is not active but it leads to giving instructions) for instructions on how to give.

14. What are the dates of the GASCCP?

The GASCCP campaign opens on Monday, October 1, 2018 and will close on Wednesday, October 31, 2018.

15. Are my contributions tax-deductible?

YES. Your contribution through payroll deduction is deductible for the 2019 tax year. Contributions made by check, credit card or PayPal are deductible for the 2018 tax year.

16. Is it possible to receive documentation of my donation for tax purposes?

Yes. For donations made by payroll deduction, you can retain a pay stub, a Form W-2 wage statement or other document furnished by your employer, along with a pledge form or email confirmation from the online giving platform showing the name of the charity and amount.

For donations made by credit card, check or PayPal, an email confirmation, a copy of a pledge form, or bank record (i.e., canceled checks or bank/credit union/credit card statement) showing the name of the charity and amount should work for tax purposes.

If you have additional questions, please contact a professional tax advisor for further information or specific questions regarding your charitable donations.